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Document Management Software
Providing a complete document management solution.
In
addition to our full range of document scanning services, we offer Dokmee,
a fully featured document management system geared toward small and medium
sized businesses. If you do not have a document management system and
are looking for the way toward a paperless office, Dokmee has all the
tools necessary to access your documents quickly and efficiently.
What is document management software?
Electronic Document Management enables you to manage and file documents efficiently via a Personal Computer. Without leaving your desk, you can access filed documents within seconds by simply pressing a key, or moving a mouse - much more cost efficient than paper-based files could ever be! Either on your corporate campus or around the world, document access can be made available via the Internet, an Intranet, a LAN or a WAN. The investment in electronic document management technology will produce returns that are measured in performance improvement in your business processes and increased operational efficiency.
Dokmee: Document Management Software
The seamless function of any organization depends on the effective storage, management, and control of information. Dokmee is a database software designed to manage and store electronic files, and gives you the power to electronically store and organize all kinds of documents — from accounting records to correspondence, from e-mail to technical drawings, and much more.
Dokmee is easy to use each and every one of Dokmee's functions is very intuitive, making the program easy to learn and simple to use. The built-in maintenance features of Dokmee are comprehensive and designed to facilitate the tasks of the system administrator.
Dokmee Features
SQL and Portable Database
Dokmee may be run in conjunction with Microsoft SQL Server 2005 and 2008
or Microsoft SQL Express 2005 and 2008. Dokmee may also be run using what
is called a portable database which does not require a SQL Server connection.
Input Documents
Import electronic documents of all types into Dokmee,
such as: TIFF, JPEG, PDF, Word, Excel, Power Point, Emails, and much more…
During this process, full text information can be extracted automatically
from the Windows documents to enable full text searches along with the
index field searches. Index information may be imported with documents
and matched with corresponding index fields if desired.
Drag and drop files from My Computer and Microsoft Outlook directly into Dokmee.
Using Active Import, jobs may be scheduled to monitor folders on a local or server hard disk for automatic import on a regular basis.
Scan documents in paper form directly into Dokmee using a Twain source. Documents input into Dokmee from a scanner are stored as TIFF or PDF files.
Organized Storage and Indexing
Organize documents into a multi level folder structure.
There is no limit to the number of folders and subfolders that may be
contained in a single database.
Index documents inside of Dokmee, or import documents with index information. Folders may be indexed as well. This unique folder indexing method allows users to associate indexes other than the folder name with folders.
Search and Retrieval
Perform full text searches of documents within
Dokmee as well as multi-level searches. This unique multi-level search
capability allows users to perform a filtered search. Perform a search,
and then perform another search within the result list. Search for date
ranges as well as number ranges.
Viewing Documents
Multiple users can access the same document simultaneously,
so a document is never unavailable. There is no annoying check-in/check-out
to manage. The first user who opens the document will have full privileges;
if other users access the same document, they will be granted read-only
access.
Documents may be Launched outside of Dokmee for viewing and editing. Specify for each individual file format, which viewing or application program to use when launching a document. This specification is set on a user and workstation basis.
File formats compatible with the Dokmee viewer include: tif, jpg, bmp, gif, pdf, doc, docx, docm, xls, xlsx, xlsm, ppt, pptx, pptm, vsd, txt, rtf, msg, eml, htm, html. Other formats may be stored in Dokmee and open in an external application for viewing using the Launch feature.
Web Access
Enable access through the internet with Dokmee
Web. Users may login to a website to retrieve documents and perform certain
Dokmee tasks. Programmed using ASPX technology, the documents are stored
securely on a web hosting server specified by the Administrator.
Edit Documents
Edit and save documents directly from the Dokmee
viewer. Documents may also be edited when launched to an external program.
If two users are accessing the same document simultaneously, the first
user who opens the document will have full privileges; if other users
access the same document, they will be granted read-only access. The users
who have read-only access will receive a message indicator.
Document Annotations
Annotations such as colored marks, text, highlighting,
drawing objects, and inserting images can be added to a TIFF document
in an overlay or burned as part of the image. The overlay technique ensures
that the document itself remains unchanged. When the overlay technique
is used, it is optional for annotations to appear when documents are printed
or emailed from Dokmee. When annotations are burned to a TIFF image, they
become a flattened part of the image that may not be removed or altered.
Version Control
With version control, users are able to edit documents
and save the changes to a new version of the document rather than simply
overwriting the document. Version History is recorded and tracked. Users
may view older versions of a document without reverting back to that version
and losing any newer versions.
File Notes
Add File Notes to documents. File notes are comments
that may be added to all file types as an attachment to a document rather
than an annotation.
Email Documents
Email documents as attachments directly from Dokmee.
When emailing TIFF files, users have the option of sending the file as
a PDF rather than a TIFF to reduce file size and ensure a successful delivery.
If annotations have been added to TIFF files but not burned, users have
the option to email the documents with or without annotations. Email documents
using the Dokmee email form or using an email client.
Bates Label
Add Bates Labels to tiff files. Consecutively number
pages of multi page images. Choose the font, size, and location of the
Bates Label on the image.
Print Documents
Print documents directly from the Dokmee interface.
If annotations have been added to TIFF files but not burned, users have
the option to print the documents with or without annotations.
Export Documents
Dokmee exports all file types in the same file
format in which they are stored. Export documents from Dokmee individually
or in groups. Export entire contents of a folder within a database as
well as an entire database. The folder structure of a database may be
replicated in the export directory if specified. Export indexing information
of documents into a flat file. Users may also drag and drop documents
directly from Dokmee to the Windows desktop or folder.
Document Security
Dokmee is User Name and Password protected. Dokmee
stores all documents that are in the database in a location specified
by the Administrator. Documents stored by Dokmee may be encrypted, so
that the native format of the document is unknown when accessed outside
of the program. Documents that have been encrypted may only be opened
and viewed with Dokmee. A highly sophisticated Audit Log is kept in the
administration section that records all activities performed within Dokmee.
Records are kept with file name, user name, action taken, memo/description
of action, time stamp, and date stamp. Items stored in the Audit Log include,
but are not limited to: viewing, emailing, printing, workflow activities,
import, export, index modifications, etc.
Email Management
The integrated MAPI interface enables documents
to be stored automatically and manually from Microsoft Outlook. Information
such as send/received date, to, cc, bcc, from, subject, and attachments
may all be captured. Filters may be specified to define which emails to
import into Dokmee. Users may also drag and drop emails directly from
Microsoft Outlook into Dokmee.
Workflow
Dokmee has an integrated Workflow Manager. This
feature allows the Administrator to create workflows within the database
and assign authorized users and security protection to these workflows.
A “watch folder” may be set within a database so that a folder
is monitored within the database, and when files are added, they may be
automatically entered to a particular workflow. Workflows may be setup
to send reminder emails to users when documents are ready for processing.
Workflows may contain as many steps and users as desired.
Link
A Hot Key Link is installed with Dokmee that enables
users to create hot keys on the keyboard that will automatically open
Dokmee and perform a search of the index fields. This function is specific
to individual computers, even on a network. Once the hot keys are setup,
users may highlight a word or phrase in any Windows application (Word,
Explorer, Internet, etc.) and hit the hot key combination. This will open
Dokmee (if it is not already open) and search for the word or phrase highlighted
in the corresponding index field(s) specified for that key combination.
OCR
Utilize the powerful and accurate Dokmee OCR engine
to convert image to text on TIFF and PDF files. Convert documents from
TIFF to PDF or from PDF to TIFF upon OCR, or leave documents in native
format. OCR single documents, or multiple documents at one time. Once
documents have been run through the OCR engine, they will then be searchable
by the contents of the documents using the full text search function.
Benefits of Dokmee
Lower Labor Costs
The amount of time spent filing and retrieving
documents, looking for misplaced or lost documents.
Less Space Required
Archive or document storage rooms and paper filing
cabinets are no longer necessary.
Lower Paper Consumption
An enormous savings in filing supplies.
More Convenience
Filing and retrieval are done at your desk.
Enhanced Productivity
Important documents are immediately accessible.
Improved Customer Service
Due to improved availability of information.
Dokmee is the ideal business solution
for companies to manage their business more effectively with a strong
management solution. It is widely known for its complete functionality,
simple administration and usability, seamless integration and absolute
security.
Contact Tab Service Company today to learn more about Document Scanning Services
Phone:
312-527-4306
Email: info@tabservice.com
Web: online
form
To learn more about
Dokmee Document
Management Software
please call 312-527-4306
or use the online
form
Contact
usinfo@tabservice.com request
more info
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Document Scanning Services from Tab
Service Company - based in Chicago, servicing the United States